Venue Vista: A Smart Hall Booking Management System

DOI

https://www.doi.org/10.59256/ijire.20260702054

Published In

Volume 7, Issue 2 (2026)

Published Online

March-April 2026

Pages

458-463

Article Type

Original Article

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Managing seminar halls and event venues within educational institutions is often handled through manual processes, which leads to scheduling conflicts, inefficient resource utilization, and delays in approval workflows. This paper presents Venue Vista, a web-based smart hall booking management system designed to automate and streamline the process of reserving institutional venues. The system allows faculty members to check hall availability, submit booking requests, and track approval status through a centralized digital platform. The booking request passes through a structured approval workflow involving the Head of Department (HOD), Principal, and Public Relations Officer (PRO). The proposed system uses modern web technologies including React for frontend development, Supabase for backend services, and PostgreSQL for database management. The system incorporates role-based dashboards, automated conflict detection, real-time notifications, and analytical reporting features. Administrative users such as the Principal, Chairman, and PRO can view statistics including the most frequently used halls, department booking patterns, and upcoming events through calendar visualization. Reports can also be exported in Excel format for institutional records. Experimental testing and simulation demonstrate that the system significantly reduces scheduling conflicts and improves transparency in venue allocation. The Venue Vista system provides an efficient and scalable solution for managing institutional venue bookings and administrative workflows.